Guidelines for the Presentation of Seminar and Project Report
This document may be used for the preparation of seminar and project reports for B.Tech. (EEE) Programme.
1) Interaction with your Guide
It is recommended that you meet your guide regularly during the course of the seminar/project, though ultimately the form of this interaction depends on both of you. You should maintain a record notebook/file where you can include a record of your discussions with your guide, literature survey details, derivations etc. Such a system will allow easy and quick access to the details and chronology of your work.
You should submit report drafts as and when requested by your guide.
The final responsibility for producing an error-free report lies with you, and not your guide.
The bound copies of your report should be submitted within the given deadline to the designated person. Late submission may not be acceptable; If allowed, it will necessarily invite a penalty which may be reflected in your grade.
Make sure that the acceptance certificate in your report is signed by your guide before you make the final submission of the report.
3.1 TEXT AND UNITS
It is mandatory to use plain A4 sized sheets, smooth finish – the type of paper that is used for good photocopying. All material should be typed in double spacing. The recommended margins are 25 mm (1 inch) for top, bottom, right and left with an extra 13 mm (0.5 inch) for binding on the left. Other than page numbers, no material should intrude into these margins.
3.2 PAGE LIMITS
The total number of pages in the report, including figures, tables but excluding the preliminary pages, references and appendices should not exceed 200. (Caution : These are upper limits. Avoid writing a report which is artificially fattened ! Do not waste pages. Use space optimally).
Your guide / co-guide may require you to incorporate additional material (e.g. derivations, procedures, computer code listings etc.), which may be placed as appendices. These will not count in the total page count as per the specified page limits. Such matter can be placed only in the guide’s copy provided this arrangement is approved by the guide; else these appendices should be appear in all the copies.
3.3 TOP COVER
The top page of your report should carry the following information in printed form in neat block letters:
Softbound reports should have transparent cover and:
B. Tech. Project
Title of Project
Name of Student
Initials of Guide
Copy for: [Guide/Internal Examiner/External]
Date of submission
Hardbound reports should have the following printed/embossed on the cover:
Title of Project
Name of Student
and on the spine:
Name of Student
See appendix IA and IB for sample formats.
3.4 PRELIMINARY PAGES
These are constituted, in the given order, by:
Table of Contents
List of Figures and Tables
Each of these should commence on a fresh page. The preliminary pages should be numbered in small case roman numerals which should appear at the centre on the bottom.
Title page – see appendix IB for a sample format.
Certification page -see appendix II for a sample format.
Acknowledgement – please keep this brief and resist the temptation of writing flowery prose! Do include all those who helped you, e.g. other faculty / staff you consulted, colleagues who assisted etc.
Abstract – the abstract must contain the context/relevance of the problem at hand, a description of what was done and a gist of the significant observations/results. This should not exceed one page and should usually be one paragraph.
Table of Contents – see appendix IV for a sample format.
List of Figures and Tables – sample entries are given below:
List of Figures
Figure No. Caption / Title Page No.
2.1 Schematic representation of a double layered droplet . . . . . . . . . . . . . . . 21
3.2 Variation in rate versus concentration . . . . . . . . . . . . . . . . . . . . . . . . 32
List of Tables – sample entries are given below:
List of Tables
Table No. Caption / Title Page No.
2.1 Thickness of a double layered droplet . . . . . . . . . . . . . . . . . . . . . . . . . 22
3.2 Variation in rate versus concentration . . . . . . . . . . . . . . . . . . . . . . . . .34
Nomenclature – All symbols that appear in the report should be listed alphabetically. First give all roman symbols, then Greek symbols. Order: ascii ordering, to the extent possible. Subscripts and superscripts should be listed separately if these are not an intrinsic part of the variable name. Some sample entries are shown below:
Symbol Name and Units First used on Page No.
A area of a double layered droplet, m2 . . . 22
a interfacial area, m2
k rate constant, s-1 . . . 34
kp partition coefficient , dimensionless
ki rate constant for reaction between the diffusion and the immobilized reactant, s-1
i refers to point on the space grid
s denotes saturation
Note the ordering sequence : Upper case symbols followed by small case ones; superscripted variables followed by subscripted ones and these should be preceded by unscripted variables. Avoid subscripts / superscripts that are more than two letters long and do not separate the letters by a “,”; also kpx should follow kp in the nomenclature. In the text, if you have used a symbol such as Vai where i refers to a running index (identifying, for instance a particular location or time), enter the symbol Va in the nomenclature and enter i in the list of subscripts.
3.5 MAIN PAGES
It is mandatory that you divide the report into chapters each of which may be structured into sections (1.1, 1.2) and sub-sections (1.2.1, 1.2.2). Do not exceed this level of sectioning. The sections and sub-sections must carry titles. If possible, try and use different fonts for section titles and sub-section titles.
Each chapter should commence with a chapter number and title. The text should begin on the same page with 3 blank lines between the last line of the chapter title and the first line of your text material. Keep 1 blank line between the chapter number and the title. Adjust the chapter number and the title to fall in the center of the page and use bold, upper case fonts. The appendices, if any, may be numbered in upper case, Roman numerals (I, II etc.).
All pages, including figures and tables, should be numbered; the page numbers should appear at the top , right corner, except for the first page of a chapter, where these should appear at centre of the bottom of the page. The actual page numbering will commence from the first page of chapter 1.
Figures should be numbered sequentially with respect to each chapter. For instance, Fig. 3.2 will be the second figure of the third chapter. A similar numbering style should be adopted for tables.
Figures and tables should be complete in all respects (legends, number, caption/title, reference (if any), coordinate labels with units). Experimental data should typically be represented by centered symbols, while theoretical data by continuous curves in figures. See appendix V and VI for sample formats of figures and tables. A figure should not be smaller than what will fit into half a page (i.e. the drawing itself + a 25 mm blank band surrounding it on all sides; space occupied by the caption/title is not included in this). The caption and number for figures should be placed at the bottom of the figure, while those for tables at the top.
Figures and tables should appear as close as possible to their first occurrence/mention in the running text of the chapter these belong to; these must appear after the first mention and not before. Each figure / table should be on a separate page by itself.
Photographs should be treated as being equivalent to figures, with the caption being placed at the bottom of the photograph. Photocopies of photographs are not acceptable.
All equations should be numbered in a similar manner as the figures and tables. For example, equation 3.4 will be the fourth equation in Chapter 3. You may write the equations by hand but make sure that these are written properly and neatly. Do not use a pencil to write equations. Present equations in dimensionless form, wherever possible and appropriate.
All symbols should be explained the first time these appear in the text. For example,
“Particles of diameter, D, settle with a velocity given by, where, V is the settling velocity, k is a system parameter which depends upon the viscosity of the liquid and the index n represents the extent of non-linearity in the system. The second term (v) in eq. (3.1) gives the fluctuating component of the velocity, V.”
When dealing with numbers use only the appropriate/correct number of digits. It is ridiculous to mention values of rates to the sixth decimal place when your measurements cannot go beyond, say, the third place.
When displaying computer code listings (usually in an appendix) please ensure that these contain appropriate comment statements so that the code can be understood easily.
3.6 REFERENCING STYLE
IN TEXT: use the (author, year) format – see extract below
The values of thermal conductivities for a variety of substances have been reported by Varma (1982). For polymers, however, the information is more limited and some recent reviews have attempted to fill the gaps (Batchelor and Shah, 1985).
For two authors –
(Batchelor and Kapur, 1985)
For more than two authors –
(Batchelor et al., 1986)
Use standard journal abbreviations. The correct abbreviation may be located from the respective journal itself. Do not number the references. Print them one after the other, in alphabetical order of the names of the first author, with one blank line in between each entry. The second and subsequent lines of each reference should be indented towards the right by about 6 blank spaces. Typical formats are given below.
Journal articles: –
David, A.B., Pandit, M.M. and Sinha, B.K., 1991, “Measurement of surface viscosity by tensiometric methods”, Chem. Engng Sci.47, pp. 931-945.
Doraiswamy, L.K. and Sharma, M.M., 1984, “Heterogeneous Reactions- Vol 1”, Wiley, New York, pp 89-90.
Electronic sources (web material and the like):
For citing web pages and electronic documents, use the APA style given at: